Working time accounting is a key element of personnel management, involving the monitoring, documentation, and analysis of the time employees spend performing their duties. It should take into account, among other things, working time standards, overtime, on-call shifts, breaks, and vacation time.
This process must be consistent with the provisions of the Labor Code and take into account, among other things, working time standards, overtime, on-call shifts, breaks and holidays.
After analyzing your time needs, we will propose the most appropriate working time system and settlement period that will help streamline work in your company.
We have experience in implementing electronic working time measurement systems.
In practice, proper timekeeping requires not only recordkeeping but also proper company policy. Many irregularities stem from organizations taking shortcuts: schedules are created without considering limits, overtime is not reported, breaks and shifts are not properly documented, and vacation and sick leave are not consistently accounted for in the system. This, in turn, can lead to disputes with employees, errors in pay calculations, and problems in the event of an audit.
That's why, as part of our support, we analyze how your company actually organizes work and where risks arise. We help you organize your schedule planning, document attendance and absences, and handle special situations—such as overtime, night shifts, Sundays, and holidays, on-call shifts, and replacement shifts. This ensures that your timesheets truly reflect what's happening within your organization.
Choosing a settlement period and solutions that suit the specifics of the industry is also crucial. The process is different in companies operating in shifts, in offices with flexible working hours, and still different in those where part of the team works remotely or in a hybrid setup. A well-chosen settlement system and rules can significantly reduce the number of manual corrections, streamline the workflow of requests (for vacations, personal trips, business trips), and make it easier for managers to plan team work.
Implementing an electronic time and attendance system is often the step that streamlines the entire process – provided it's well-tailored and properly configured. We advise on which solution to choose and what to look for to ensure the system supports the organization rather than creating additional work (e.g., in terms of reporting, supervisor approval, integration with HR/payroll, or shift work management).
The result? Transparent rules, reduced risk of errors, more efficient time planning and billing, and better control of personnel costs – without adding hours after they've been filled in. If you're looking to streamline your company's timekeeping or implement electronic time tracking, we can analyze your current model and propose solutions tailored to your organization's real needs.
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Krzysztof Burzynski
Partner, Tax Advisor