HR and payroll

The Company Social Benefits Fund (ZFŚS) is a fund established by employers with at least 50 full-time equivalent employees. Its purpose is to finance social activities for employees, former employees (pensioners and disability pensioners), and their families.

Our specialists will accurately calculate the amount transferred to the Social Insurance Fund and settle the funds at the end of the year in accordance with applicable regulations.

In practice, proper management of the Social Fund requires not only calculating the deduction but also streamlining the entire process: from establishing the basis for calculation (including the correct recognition of employment in full-time equivalents), through transferring funds to the fund account, to disbursing and documenting them. Errors most often occur at the interface between human resources, payroll, and accounting – when employment data is inconsistent, the deduction is calculated incorrectly, and expenses are not fully documented or are not clearly defined by company policies.

We help you navigate these elements in an orderly manner. On the settlement side, we ensure that the deduction calculation is based on accurate data, and that the year-end settlement reflects any adjustments resulting from changes in employment. We also verify the accounting and recording of fund-related transactions, ensuring that settlements are transparent and retrievable in the event of an audit or employee questions.

Equally important is the fund's social function, namely the rules for granting benefits. We advise on organizing documents and procedures to ensure that the granting of subsidies, allowances, and other forms of support is consistent, based on established criteria, and properly documented. This is important because, in practice, the greatest risks arise when benefits are granted automatically or according to unclear rules – these situations can easily lead to allegations of non-compliance or unequal treatment.

As part of our support, we also streamline communication and information flow within the company: who collects applications, who verifies them, how to archive documents, how to prepare reports and settlements, and how to prepare the organization for special situations (e.g., organizational changes, increased benefit payments, inquiries from regulatory agencies). This ensures that the Social Benefits Fund is run efficiently and securely, and the company maintains control over its funds and ensures compliance with applicable requirements.

If you want to be sure that the deduction is calculated correctly, the funds are accounted for correctly, and the documentation is clear, we will take over the calculations, final year-end settlements, and support you in the ongoing management of the fund, tailoring solutions to the employment level and policies in force in your organization.